Looking for the secret to productivity and collaboration? Look no further than Google Workspace. With its wide range of apps, Google Workspace (formerly G Suite) has everything you need to get work done, better. From Gmail and Drive to Calendar and Chat, Google Workspace has the tools you need to stay organized, connected, and productive.
In this guide, we’ll introduce you to 15+ Google Workspace apps, each with its own unique functionality, and explain how they can enhance your work and productivity.
One of the first apps to be developed, Gmail is a free email service from Google. Users can access Gmail on the web and using mobile apps for Android and iOS. Gmail has been around for almost 20 years (since 2004) and has been one of the most popular email services in the world.
Gmail is a web-based email service that offers a variety of features, including:
Gmail is also integrating various AI features. For example, Smart Compose and Smart Reply features use AI to suggest words and phrases as you type an email and to suggest short, canned responses to emails.
Drive is a cloud-based storage service that allows you to store and share files online. You can access your Drive files from anywhere with an internet connection. Google Drive is integrated with other Google Workspace apps, such as Gmail and Docs, so users can easily share files and collaborate on documents with others.
Google Drive offers a number of features, including:
Meet is a video conferencing app that allows you to have video calls with other people. Meet is integrated with other Google Workspace apps, such as Calendar and Gmail, so you can easily schedule and join meetings.
Meet also includes a variety of features, such as:
In addition to these basic features, Google Meet also offers a number of advanced ones, for example, breakout rooms for smaller group discussions, noise cancellation, and attendance tracking to see who attended a meeting.
Google Chat is a modern messaging platform designed for smooth communication and collaboration within teams. Consider it a centralized hub for team interaction, where members can connect, exchange ideas, and get organized.
Some of the things you can do with Google Chat include:
Google Calendar is a sophisticated time management tool designed to help you stay organized and on top of your schedule. With its intuitive interface and comprehensive features, Google Calendar makes it easy to create and manage events, tasks, and goals.
These are some of the best features of Google Calendar:
Google Docs is your digital workspace for crafting documents. It’s similar to Microsoft Word but based in the cloud, which makes it an ideal tool for real-time collaboration. You can use it to build ideas, organize thoughts, and convey information.
Besides creating, editing, and formatting documents, with Docs you can:
If Docs is Google’s version of Word, then Sheets is its version of Excel. is a spreadsheet app that allows you to create and edit spreadsheets. Google Sheets is widely used for tasks like budgeting, financial analysis, project management, data entry, and more.
The best features of Sheets include:
Google Slides is an online presentation that allows you to craft, modify, and deliver dynamic presentations in a collaborative and cloud-based environment. It can be accessed from any computer with an internet connection, and it’s available as a mobile app for Android and iOS devices.
With Slides, you can:
Google Forms is a free online form builder that allows users to create surveys, quizzes, polls, and other types of forms. Forms can be shared with others via email or link, and responses can be collected and analyzed in Google Sheets.
Some of the cool features of Google Forms include:
With Google Sites, you can create and publish websites without the need for extensive coding or web development skills. It’s designed to make website creation and management accessible and straightforward for a wide range of users. It offers a variety of templates and drag-and-drop tools that make it easy to create professional-looking websites.
Sites features:
Google Keep is a free and easy-to-use tool that can help you stay organized and on top of your tasks. It’s available on the web, as a mobile, and as a Chrome extension. It’s a great option for taking quick notes, creating to-do lists, and capturing ideas, and some of its best features include:
Google Apps Script is a cloud-based JavaScript platform that lets you automate and extend your Google Workspace.
With Apps Script, you can automate repetitive tasks like sending emails, creating reports, or managing files, add new features, for example, to Gmail or Sheets, or create custom functions and add-ons. It’s easy to learn and use, even if you don’t have any prior programming experience.
Google Jamboard is a digital whiteboard tool that enables groups of people to collaborate on projects in real-time. It features a variety of tools, including sticky notes, markers, and shapes, that can be used to create diagrams, brainstorm ideas, and share feedback.
Despite its many great features, Google Jamboard is winding down and will no longer be available from late 2024. This is because Google has decided to leverage its partner ecosystem of tools like FigJam, Lucidspark, and Miro.
Voice is an add-on service that can be purchased for any Google Workspace edition. It gives you a business phone number that you can use to make and receive calls, send and receive text messages, and manage voicemail. And, of course, Voice also integrates with other Google Workspace apps, such as Gmail and Calendar.
Google Workspace Admin is a central console for managing Google Workspace services for your organization. It allows you to add and manage users, configure security settings, monitor usage, and create and manage groups.
You can use Google Workspace Admin to add and remove users, assign users to roles and groups, set up and manage permissions, create and manage email addresses, configure security settings, monitor user activity and resource usage, create and manage groups for collaboration and communication, and manage Google Workspace devices.
Google Workspace Endpoint helps organizations manage their devices and endpoints. It includes features such as device management, mobile app management, and security management.
It can help organizations keep their devices secure and up-to-date, manage employee access to devices and apps, enforce compliance with company policies, and protect company data from breaches.
Google Workspace Vault is an information governance and eDiscovery tool for Google Workspace. It allows organizations to retain, hold, search, and export users’ Google Workspace data. This data includes Gmail messages, Drive files, Google Chat messages, Google Meet recordings, and more.
Work Insights is a Google Workspace reporting tool that gives you insights into the impact of your Google Workspace deployment. It is available only to Google Workspace Enterprise Plus customers.
Cloud Search (formerly Google Springboard) is an AI-powered assistant that can be used to search for content across all of your Google Workspace apps, as well as third-party data sources such as Salesforce, SAP, and others.
It indexes everything from your Gmail and Calendar to your Drive files and third-party databases and uses machine learning to rank results based on relevance. Cloud Search also makes it easy to share search results and collaborate with others.
Google Workspace is a good choice for businesses and individuals of all sizes. It is affordable, easy to use, and offers a wide range of features. It is also secure and reliable, with Google’s commitment to data security and privacy.
Google Workspace apps can be used for a variety of tasks, such as creating and editing documents, spreadsheets, and presentations, collaborating on projects, managing schedules, and communicating with others. It’s a powerful suite of cloud-based productivity and collaboration tools that can help businesses and individuals to be more productive and efficient.
Do you want to get started with Google Workspace or need help setting it up? Revolgy can help! Contact us for a free consultation.